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TrackRecord enables users to achieve a 'single source of truth' approach to managing regulatory, auditing and project compliance issues.
What is TrackRecord?
A Trusted Solution
TrackRecord is delivered in conjunction with consultancy services to aid clients in managing regulatory, corporate, audting and project compliance issues. We have been continually evolving our technology for over 16 years and continue to find new and exciting applications for TrackRecord.
The tool today delivers “adaptive” compliance management with the ability to be tailored to the particular requirements of the client. The tool can be utilitsed by clients to manage property and asset compliance, consents management, stakeholder engagement, construction permit compliance, employee training compliance, management systems compliance and a host of other applications.
TrackRecord is designed to work seamlessly across all your devices
TrackRecord is a flexible and highly customisable system capable of being applied across a range of sectors.
Property & Facilities Management
TrackRecord delivers proactive risk management through key action alerts, real-time gap analysis and delivery of effective governance and reporting. The system is adaptive to region, currency, time-zone, local legislation and even project or client terminology. As a web-based system, accessibility of information for multi-location clients becomes straight forward and supports the use of mobile devices to ensure a real-time database. TrackRecord is especially effective in complex compliance situations where a myriad of responsibilities, interdependent activities and large levels of compliance documentation are handled.
With the responsibility of managing a property portfolio comes the overwhelming volume of different legislation, reporting and remedial work. TrackRecord tracks your property and asset operational compliance in real time, including identifying gaps in compliance and managing them through to completion. This includes detailed assets in a property such as equipment that requires regular inspection and maintenance as well as infrastructure assets like roads and bridges that have maintenance contracts and quality inspections to keep track of.
TrackRecord delivers “adaptive” compliance management with the ability to be tailored to the particular requirements of the client. It is a flexible tool that can be used to manage the entire scope of project based permitting, irrespective of the project type, location or scale. TrackRecord provides real time reporting across projects locations or phases to ensure that compliance is monitored.
TrackRecord takes the complexity of stakeholder engagement and streamlines the process, giving our customers maximum control over correspondance and assigning actions to team members at the click of a button.
Coupled with our powerful web-GIS system, ProjectMapper, TrackRecord can be used to visualise land access agreements in real-time on any device.
Environmental Management Systems
TrackRecord gives a high level view of compliance across all processes in an environmental management system. It can be instrumental in achieving environmental accreditation standards such as ISO 14001 and OHSAS 18001. TrackRecord eliminates the need for paper files, keeping a full audit trail that will be useful in the case of enforcement checks and client audits.
Transport Infrastructure Applicability
Jacobs is able to improve the tracking of construction compliance and approvals on major transport infrastructure projects through the use of the TrackRecord adaptive compliance management tool. This tool can be tailored to the specific requirements of the project and can play an important role in better understanding project risks at the tender phase and ensuring that these are identified and effectively managed so as to avoid unexpected delays to the construction schedule. As a web based system there are significant benefits in terms of reducing administration and paperwork whilst also giving sub-contractors a system whereby they can upload compliance or permit requirements from an iPad or smart phone in the field. This greatly reduces the time for compliance management and provides real time compliance indicators and reports that allow you to more effectively assess and manage risk across the project.
Significant benefits can be achieved through the capture of data relating to compliance requirements across a particular project, such as reducing reporting and project management costs, while providing management and proponents with increased confidence around the level of compliance that is being achieved.
TrackRecord is able to manage compliance across projects and provides a simple mechanism for demonstrating compliance. As well as appropriately managing significant environmental and planning approval risks, TrackRecord provides increased confidence in the project risk profile leading to the identification of opportunities to improve processes and controls; facilitating timely approvals for construction.
Energy Industry Applicability
TrackRecord manages permit documentation, actions and frequencies of ongoing activity including the owners allocated and delivery timescales set. In an environment management context, the tool can be utilised to manage compliance for:
- Land clearing and vegetation management, particularly in the vicinity of endangered regional ecosystems as well as land contamination and subsidence
- Surface and Groundwater impacts (both shallow and deep aquifers)
- Atmospheric impacts from point and non-point processes
- Management of other waters (e.g. process water, contaminated storm water, final voids, sewage and sullage)
- Nuisance impacts (dust, noise, odour vibration, and light)
- Waste management
- Ancillary facilities
This approach to compliance delivers real savings and provides an efficient and reliable process for reducing compliance risk, including the added benefit of the continuity of data, evidence and knowledge management across the project and client organisation.